Employment Vacancies / Executive Assistant/Office Manager

Job Title: Executive Assistant/Office Manager

Employer: Breathe Energy Ltd.
Location: London with Home Working
Category: Administration
Hours: Full-time

Description:

Reporting to the Finance Director, this role will provide EA support to the Senior Management Team, currently 7, and to ensure the Head Office in London is well maintained and H&S compliant.

 

Duties and responsibilities will include:

  • To manage the diaries of all 7 members of the SMT, to include Scheduling meetings, arranging external appointments and ensuring appropriate travel and accommodation arrangements are in place.
  • To be responsible for organising the bi-monthly All Hands Call and break out coffee mornings on behalf of the MD throughout the year
  • Be responsible for organising lunches and refreshments for Company meetings held in London office or off site at other various off-site venues.
  • Arrange Company events including sourcing venue, organising catering, sending invites and managing responses; organising gifts for employees.
  • Managing the Info & Reporting mailboxes, responding to all incoming emails in general.
  • Maintaining and monitoring accounts for:
    • Pozitive Energy
    • Castle Water,
    • First Mile (Recycling)
    • Fenix (Cleaners. 
  • Maintaining H&S aspects of Tottenham Mews in line with Compliance Checklist, eg PAT testing, Fire Alarms, Notice Boards, First Aid Kit etc.
  • Ensure the office has sufficient supplies of stationery, refreshments, toiletries etc.
  • Ordering non projects related supplies
  • Ensure the open plan office space has all the required IT equipment to ensure the hot desk working arrangements are functional at all times.
  • Ensure that the cleaning and recycling contractors fulfil their contractual duties.
  • Ensure office is clean and tidy – windows cleaned, recycling removed, office cleared of unnecessary clutter.
  • Arrange for contractors to perform any repairs & maintenance needed for the London office.
  • Any other duties as required
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